Set Disclaimer or Common Signature for All Users
Email signature is as important as any other part of the corporate identity in an organization. No need of any dedicated software or manpower to set signature format of your employees. Set common signature for all users through your G suite Admin Console.
A very common requirement among G suite users is to display common signature for all under their domain for legal compliance, or for informational and promotional requirements. A common signature (e.g., containing company logo or tagline or address) can be set from the G Suite admin console.
The feature is called “Append Footer”. The footer is added below the last existing text portion of outbound emails. Optionally you can select append the footer to internal messages being sent within the organization. The Append footer setting applies to all users in an organizational unit (OU). You can change the Footer based on OU of G suite domain as per the requirement. There is a 10,000 character limit in the Footer.
To set the Footer from Admin Console find the steps below:
1. Sign in to the Google Admin console
2. From the Home page, go to Apps
3. Go to G Suite
4. Click on Gmail
5. Scroll down and Click on Advanced settings
6. Choose OU from left (if required), Type “Append footer” in Search settings and click on Configure (at the right)
7. Create Footer heading and type the content for the footer and click on Add setting
8. To save the changes click on Save (at the bottom right corner of the page)
All set to test the footer by sending a mail to an address outside of the domain. (There may be some propagation delay to effect the same on new emails).
