Sharepoint - Microsoft O365

Introduction of Sharepoint

• SharePoint is a web-based platform that integrates with Microsoft Office.

• It is primarily sold as a storage and document management system, but the product is highly configurable and usage varies substantially depending upon organizational needs.

• According to Microsoft, it has 190 million users across 200,000 customer organizations.

Standard of Sharepoint

• Sites: Audience targeting, governance tools, Secure store service, web analysis functionality.

• Communities: MySites, enterprise wikis, organization hierarchy browser, tags and notes.

• Content: Improved tooling, compliance for document, record management, managed metadata, word automation services & content type management.

• Search: Better search results, search customization abilities, mobile searching, OS search integration, faceted Search and location-based refinement options.

• Composites: Pre-built workflow, Business Connectivity Services profile pages.

Why Sharepoint?

• SharePoint is used to develop online and offline system ability. 

• It is used by companies for extranets, websites, intranets, secure document management, process automation, employee collaboration and more.

• It is not just for larger corporations, small companies also can benefit from the utilization of it.

Sharepoint Applications

• Enterprise content and document management: SharePoint allows for archiving, storage, retrieval, searching, tracking, management and reporting on electronic documents. 

• Intranet and social network: SharePoint intranet or intranet portal is a way to centralize access to enterprise information and applications.

• Collaborative software: SharePoint contains team collaboration capabilities, including: project scheduling, social collaboration, shared mailboxes and project related document storage.

• File hosting service: The SharePoint server hosts OneDrive for Business, which allows storage and synchronization of an individual's personal documents.

• Custom web applications: SharePoint's custom development capabilities provide an additional layer of services that allow rapid prototyping of integrated web applications.

Configuration and Customization

• Web-based configuration: SharePoint is primarily setup and configured through a web browser. The web-based user provides most of the configuration capability of the product.

• Sharepoint designer: It is a semi-deprecated product that provided 'advanced functions editing' capabilities for HTML/ASPX pages, but remains the primary method of editing SharePoint workflows.

• Custom Development: SharePoint Framework (SPFX) provides a development model based on typescript language. The technical stack is yeoman, node.js, webstack, gulp, npm. 

Server Architecture

• Farms: It is logical grouping of SharePoint servers that share common resources. A farm typically operates stand-alone, but can also subscribe to functions from another farm, or provide functions to another farm.

• Web Applications: Web applications (WA) are top-level containers for content in a SharePoint farm. And the web application is associated primarily with IIS configuration. 

• Site collections: It is a hierarchical group of 'SharePoint Sites'. It has a distinct content databases, or may share a content database with other site collections in the same web application.

• Service Applications: It provides granular pieces of SharePoint functionality to other web and service applications in the farm. It also includes the User Profile Sync service, and the Search Indexing service.

Advantages of SharePoint 

SharePoint allows groups to set up centralized and password protected space for document sharing. Documents can be stored, downloaded and edited, as well as uploaded for continued sharing. It offers such a wide array of features that it is very challenging for any one person to be an expert across all workloads. When you create a new team in Microsoft Teams you’re actually creating a SharePoint site too. Documents added in Microsoft Teams are stored in a SharePoint library but you can see them through the Microsoft Teams interface. If you are planning to introduce SharePoint and/or Microsoft Teams in your organisation or need some help training users or creating a governance plan, contact us today.