Labels & Filters - A Smart Way to Organize Important Data in Google Mails
Creating labels and filters is a smart way to access your important Emails at a single place.
Having problems while searching for a particular email in your inbox?
Mailbox loaded with thousands of email?? And thinking how to access your important Emails at your fingertips.
Not to worry, there’s a way through which you can get rid of all these issues. While using Google Email services, it can be done by creating Labels and filters.
Creating filters
When you want to search for a desired Email from a particular sender/ group of senders or with a particular subject line, you can create a filter with the following process:
Open your Gmail and click on the dropdown on the left of the Email search box.
Provide the particulars, with whom you want to create the filter like - sender/senders, receiver, Subject line etc.
3. Click on 
4. You can also “create filter with this search” to create the advanced filter and then choose what you’d like the filter to do from the different options available.
From here, you can skip(archive) it from inbox, mark it as read, star it, apply a label to it, delete it, send canned responses to it etc.
Apart from this, a particular message can be also used to setup a filter. For that you need to follow the steps:
Check the checkbox next to your Email.
Go to the more options and click on Filter messages like these.
And from here also you can select what needs to be done with the filter created.
Filters can also be edited, deleted, exported and imported.
Edit / Delete a filter :
To edit or delete a filter :
Go to the settings
part of your Gmail and then go to filters and blocked addresses.
2. And then you can select the option from the right-hand side like edit or delete.
Export/ Import Filters:
To Export a filter:
Go to the settings
Check the checkbox next to your filter and go to export at the bottom of your page.
To Import a filter:
Go to Import Filter in the filters and blocked addresses section.
After that choose a file and then click on open.
Note: - Whenever you export a filter, it gets saved in your local drive in the .xml format and also you can Import a .xml file as filter. Otherwise, a pop-up menu will be shown like this:
*This is when we tried to upload a .csv file as a filter.
This was all regarding creating filters, but suppose you are getting all important Emails from some particular addresses or with particular subject lines then it can be put into labels, they are similar to folders we use to create in our local drives for separating different files and use to group files of same type.
Creating Labels:
Labels are like folders and like we used to create subfolders, nested labels can also be created for our convenience. To create a label follow the steps:
Go to the settings
Then click on Create new label on the left end corner.
A pop-up will show up where you can put the name of the label and also create nested labels under it.
Assigning labels to a filter:
To assign a label to a filter follow the steps:
After creating a label, you go to the create filter options and specify the particulars with whom the filter is to be created and then go to the section where we choose what needs to be done with that filter.
2. After that check, the checkboxes of skip the inbox (Archive it), Apply the label ( select the label that you created ), and Also apply filter to matching messages.
In this way, a label is assigned to filters, and next whenever we want to search for a particular mail from a particular sender or group of senders then we can check it by going to that particular label.
