Participant Control in Google Meet - G Suite for Education

G Suite or Gmail users can start a secure video meeting easily by joining through any web browser or downloading the application. G Suite has been rebranded as Google Workspace to offer a deeper integration between individual apps, helping "teams collaborate more effectively, frontline workers stay connected, and businesses power new digital customer experiences."

Users with a Google Account can create a meeting with up to 100 participants and meet for up to 1 hour per session.

Businesses, schools, and other organizations can have access to these advanced features like meetings up to 250 internal or external participants and live streaming to up to 100,000 viewers within a domain.

The meeting creators and calendar owners of G Suite for Education are now given new meeting access permission to manage who can join their meetings.

Only the end users are impacted by this setting.

To control access to the meetings, hosts can turn the "Quick access" option on or off. By default, this setting remains on.

• If the "Quick access" option is on:

Participants who are in the same domain as the host, do not need to send a request to join the meeting. 

Participants joining by phone do not need to send any request to join the meeting.

Participants can dial-out from within the meeting.

• If the  "Quick access" option is off:

All users, including the meeting organiser, must send a request to join the meeting unless they're on the calendar invitation list. This includes any users who are joining the meeting by phone call.

Any participants invited from within the meeting by anyone other than the organiser need to request to join the meeting.

Only the organiser can dial-out from within the meeting.

Organisers can turn the "Quick access" option on or off, as often as they wish, from Google Meet on the web once the meeting has started. 

Note: This setting is not visible to organisers on mobile devices.

If users are unable to turn the features on or off, it's possible that they have a Chrome extension for Meet which is not allowing the features. To fix the issue, try turning off the extensions for Meet in Chrome.

There are no functionalities in the Admin Console for this feature.

Availability

This feature is only available to all G Suite for Education and G Suite Enterprise for Education customers

This is not available to G Suite Essentials, G Suite Basic, G Suite Business, G Suite Enterprise, and G Suite for Nonprofits customers

New Functionality

Recently, additional functionality has been added to the "Quick access" setting.

When the "Quick access" option is off, Until the organiser joins the meeting first, participants are not able to join the meeting.

The following message is shown:

"The meeting will start as soon as the host has joined." 

Meeting organisers can turn the "Quick access" option on or off for meetings which are created in Google Calendar as well as Google Meet.