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Migrate from Exchange to G Suite

This article discusses the tools, resources, and best practices required in the process of migrating from Microsoft Exchange to G Suite.

Migrate from Exchange to G Suite

How to migrate data

  • Plan out the full deployment of G suite before migrating
  • Add the user’s Account to G Suite

You can add them individually or add multiple users at once using a comma-separated value (CSV) file in the Google Admin console.

Use Google Cloud Directory Sync to synchronize user data from your existing LDAP directory to your G Suite account (syncs groups, contacts, and organizations, too).

Configure mail delivery

First, set up your Exchange server to send mail to your G Suite account. Your users will continue to receive mail sent to Exchange email accounts as your organization moves to G Suite. 

With dual delivery, incoming mail continues to be delivered to your Exchange server while the Exchange server processes each message and then forwards a copy to G Suite. Implementing this configuration does not require you to change the mail exchange (MX) records.

Move data from the legacy server 

Data, such as email, calendar, and contacts, from your legacy server, needs to be migrated to G Suite. There are tools to help you with this process. 


Application Data Tools
Migrate email, calendar, and contacts from: Exchange Server 2010, 2013, and 2016

 G Suite Migrate (beta) Must be a G Suite super admin
Migrate email, calendar, and contacts from: Exchange Online (Office 365)

Data migration service

Must be a G Suite super admin
Migrate email, calendar, and contacts from: Exchange Server 2007PST archives G Suite Migration for Microsoft Exchange (GSMME)Must be a G Suite super admin
Synchronize email, calendar, contacts, notes, and tasks between G Suite account and Outlook G Suite Sync for Microsoft Outlook (GSSMO)

 

Mail Delegation

  1. Go to your Google Admin console.
  2. Then to Apps > G Suite > Gmail > User settings.
  3. Under Mail Delegation, check the Let users delegate access to their mailbox to other users in the domain box.
  4. Then click Save.
  5. Ask users to review Set up mail delegation.

Create a global address book of shared contacts

All users and groups in your domain are automatically added to the global address book. 

Create shared calendars

Use G Suite Sync for Microsoft Outlook (GSSMO) to synchronize user calendars between Outlook and G Suite. Your users can create calendars in either place and have them appear in the other.

Create Public Folders

G Suite does not support Public Folders. But you can implement the same functionality by using Google Groups to create a collaborative inbox, or by using shared files and folders in Google Drive.




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