File Server Solution on Cloud
On the Cloud Platform, a VM(Virtual Machine) is assigned to run Nextcloud or a preferred file server obtained by purchasing a license or free based on consumer preference.
File server can be defined as a machine which is responsible for keeping centralized storage where data files can be managed and different computers in the same network to access the centrally stored data files. The file server solution allows users to share information over a network without using a physical device, eg- a Hard disk or some external storage. A file server in its simple terms is used to handle requests for files & send them over a shared network where any computer can configure as a host & act as a file server. In a complex network, a file server could be used as a dedicated Network Attached Storage(NAS) device that also serves as a remote hard disk for other computers attached in the same network. The Protocol used by a file server system is FTP(File Transfer Protocol).
The various benefits of a file server solution can be listed below:
Remote Access
You can access all information remotely, if you have access to a dedicated File Server. It can be also useful in scenarios if one employee is not present in the company, one with the Admin Access can access and extract their data via File Server.
Centralized Management of Permissions
Using a File Server, anyone who has the admin control can easily access all the files from one centralized location. The File Server lets us control access so that there is minimal chance of any business information getting leaked to any non-verified source. Therefore, File Server is also important to ensure that your business data is safe.
Data Security & Backup
Most of the small size business use a peer-to-peer network where the files are only stored on local drives. However, if the hard disk fails or is corrupted, it would lead to the loss of critical business data worth a lot of money. This is where a file server provides a solution and can be used to create backups and hence enhancing data security.
Data Recovery Made Easy
There are many notable data recovery features available within the File Server. You could easily retrieve files without any problems. Many advanced File Servers store files as old and new versions which allow you to retrieve any file that you accidentally deleted.
Monitor Your Employees
File Servers offer support through which you can monitor your employees. It means tracking the users’ activities and the information accessed by them. This allows you to protect vital files as well as monitor any data which is sent into or from your organization.
Increase User Control
The File Server allows you to manage all the users and their password from a central location. This also enables you to create new users anytime required and similarly delete a user from the system, giving you full control over the organizations' Server. You do not need to worry unauthorized access from your ex-employee as you can modify the system any time you require. Thus the employee would not be able to do any harm to your business. This ensures business continuity without a hitch.
Nextcloud is a popular file server solution used on the Cloud Platform and can be obtained and implemented for free as it is an open source (GNU) General Public License.
